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Receptionist / Administrator

J12054

Sunderland

Salary Dependant on Experience

15-10-2021

Permanent

02-01-2022

Administrator

-

Company Description

Our client is an established and successful company based in Sunderland. They are currently looking for a Receptionist / Administrator to join their permanent basis. If you are interested and meet the person specification of the job role, please apply below.

Job Specification

Rewards and Benefits on Offer;

  • Permanent role.
  • Immediate start.
  • Onsite parking.
  • Varied and interesting job role.
  • Great resources.
  • Great team culture.
  • Any support required is provided

The Job you’ll do;

  • To cover telephone/reception duties.
  • To maintain the reception area in a clean, tidy and organised manner.
  • To carry out general reception administrative work, this to include:
  • Ensuring sundry items i.e. stationary is checked, stock levels maintained, and orders placed through current computer system when necessary,
  • Photocopier/Printer control and upkeep and sending faxes, emails as required,
  • Scanning, filing and protection of documents in accordance with GDPR requirements
  • To open, distribute and send out post on a daily basis.
  • Recording of all accident reports and fire evacuation roll calls.
  • Greeting all site visitors, ensuring visitor procedures are adhered to at all time.
  • Adding supplier information/paperwork to Q-Pulse for all suppliers attending site
  • Ensuring relevant contractors adhere to HSE rules, asbestos and legionella management plans whilst onsite
  • Administrative Support:
  • Providing general administration support for Operations Director as required.
  • Providing general administration support for HR Manager as required.

About you;

  • Full UK Licence
  • English and Maths GCSE Grade C or above or Equivalent
  • Good standard of computer literacy and relevant software packages including: Microsoft Office, Excel
  • Customer Service Qualification eg. NVQ Level 2
  • Experience of handling sensitive/confidential information
  • Experience of data entry
  • Experience of using ERP System (Syspro), time and attendance (Tensor) & quality management system (Q-Pulse)
  • Proven experience of working within Reception/Admin Role
  • Excellent time management
  • Objection Handling Skills
  • Excellent Communication Skills within all levels of organisation
  • Able to manage and take responsibility for workload commitments, planning and prioritising.
  • Empathetic
  • A good team player who is able to adapt to working independently or with new or short-term teams

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