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PA

J10122

Durham

£9.32 Per Hour

11-03-2019

Temporary – Full Time

11-04-2019

PA

Public Sector

Company Description

We are proudly representing our public sector client based in Durham for their search for an Personal Assistance. They now have an immediate requirement to recruit for a temporary assignment to start as soon as possible till April 2019. This position is full time Monday- Friday.

Job Specification

The Role

  • To operate word processing equipment to produce documents, reports, letters etc., from copy and dictation.  To produce and update spreadsheets and presentations including PowerPoint
  • To make arrangements for meetings including the booking of venues, sending invitations, organising agendas and taking minutes.  Undertake progress/chasing tasks arising from meetings.
  • The preparation, production and presentation of documents and minutes from own notes and from a variety of sources of information.
  • To process mail, answer and deal with telephone and personal enquiries and correspondence on behalf of the Head of Service or Strategic Managers
  • To manage the electronic diary of the Head of Service or Strategic Managers to arrange appointments and meetings.
  • Set up and maintain filing systems.
  • Organise travel, accommodation and hospitality requirements
  • Effectively communicate with Elected Members, Senior Officers in the Authority, and with representatives of other agencies and members of the public.
  • Undertake projects and administrative tasks as required, including the research and presentation of information.

The Person

  • NVQ Level III in Business Admin or equivalent relevant qualificatio
  • Planning and organising meetings/eventResearching Information and formatting and preparation of Reports
  • Word Processing/I.C.T. Literate
  • Typing speed of 35 wpm
  • Good organiser
  • Ability to work to tight deadlines
  • Excellent communication skills/Inter-personal skills
  • Ability to work methodically and accurately
  • Diary Keeping
  • Minute Taking
  • Ability to use own initiative and work with the minimum of supervision
  • Personal commitment and drive
  • Flexibility
  • Approachable
  • Tact & Diplomacy
  • Ability to work under pressure
  • Discretion & Confidentiality
  • Reliable

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