Job Specification

The Role

• Support senior managers and executives with daily clerical task
• Plan meetings and take detailed minutes
• Answer phone calls, provide information to callers or connect callers to appropriate people
• Schedule appointments and update calendar
• Make travel arrangements and reservations for senior managers
• Compose and type regular correspondence, like detailed proposals, quotations
• Develop and maintain a filing system
• Create spreadsheets and presentations
• Provide statistical and budget reports
• Greet and provide general support to visitors
• Develop, implement and improve office policies and procedures
• Adhere to GDPR regulations, understanding the importance of looking after personal information
• Support Office Manager in administrative taskSupport the team with Parking Charge Notices and managing site notes and whitelists

The Person

• Proven work experience as a senior administrative assistant, virtual assistant or executive administrative assistant
• In-depth understanding of office management and daily operations
• Hands on experience with MS Office and Salesforce
• Working knowledge of office equipment
• Excellent verbal and written communication skills
• Strong organizational and time-management skills
• Further education diploma/degree; additional qualification as a personal assistant or secretary will be well received