Job Specification

The Role

Bid Management

• Receiving tender invitations
• Identifying individual tender requirements
• Identifying relevant information contained in tender pack and printing / extracting the same for handover to estimating team (director / contracts manager) to enable work to be priced as required
• Allocating responsibilities and requirements for component parts of tender return (seeking response from estimating team, health, safety, quality & environmental managers (hsqe)/ officers, etc)   
• Co-ordinate and, if necessary, attend site visits
• Ensuring component parts are returned in time from estimating and hsqe team
• Collate response
• Submitting response to client / client representative / tender portal in compliant format by deadline given
• Receiving and responding to all post-tender clarifications
• Preparing and delivering / leading any required tender presentation
• Receiving notification of tender result
• If successful – handing over responsibility to contracts manager, emphasising all salient points
• If unsuccessful – seeking feedback and sharing with team as to positive / negative aspects of tender return, making recommendations to directors for possible improvements
• Working closely with the senior management team as required

Business Development

• Monitoring News in all media for new business opportunities
• Registering for & receiving notification of tenders on very broad array of electronic tender portals
• Receiving direct invitations to tender from tender portals, email and post and determine, in consultation with Directors, if the tender is suitable to bid for, and filtering out / decline unsuitable tenders
• Managing website and website hosting company
• Managing all marketing and advertising, making recommendations to Directors for any expenditure in excess of pre-agreed levels
• Liaising with designers for adverts creation
• Researching and attending local, national and international business events, bidder days and conferences – expect at least one 3-day conference to exhibit at per annum and at least another two to present at or attend
• Receiving all press enquiries in the first instance and then liaise with Directors to ensure appropriate responses
• Managing Twitter account and consider other social media platforms for profile-raisin
• Completing Approved Supplier documentation / generic PQQ forms – primarily online
• Receiving market intelligence and tender opportunity reports, identifying and contacting appropriate potential customers, arranging to meet them if appropriate
• Keeping appraised of industry developments including new technologies and legislation
• Being fully aware of Group’s activities to promote whole group wherever possible
• Familiarising oneself with the Group Integrated Management System
• Writing up Case Studies
• Seeking and receiving client feedback, maintaining a folder of client / public comments
• Taking / arranging suitable photos and videos of projects, liaising with contracts department
• Ensuring annual review of all Group Policies in conjunction with other Managers & Directors
• Taking part in Corporate Compliance Committee meetings when held
• Giving presentations on the Group as and when required, whether at a conference, trade meeting, prospective clients or as part of a tender process
• Making recommendations to Directors for possible business improvements
• Identifying and submitting entries for appropriate industry awards

The Person

• Excellent interpersonal skills
• Able to provide leadership and guidance to less experienced personnel
• Able to work to tight timescales particularly when developing proposals
• Substantial experience using MS Office including Word and PowerPoint.
• Team and action oriented; proactive in prioritising own work load and assigned areas of responsibility to others
• Able to influence assertively to get results