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Administration Assistant

J10251

Durham

£9.36 Per Hour

29-07-2019

Temporary – Full Time

08-11-2019

Administrator

Public Sector

Company Description

We are proudly representing our public sector client based in Meadowfield for their search for an Administration Assistant. They now have an immediate requirement to recruit for a temporary assignment to start as soon as possible until November 2019.

Job Specification

The Role

  • Placing orders on our in-house system for materials required on our Building Projects
  • Accountable to the Senior Support Services Officer in the service area allocated, and will work in co-operation with the other Administration Assistants in Business Support
  • Work when required in conjunction with other Managers who along with the Business Support Manager form part of the Regeneration and Local Services Management Team
  • Liaison with other Corporate Service functions will also be required in order to ensure “single” Council working is delivered
  • Providing Administrative Support in a customer focussed Support Services team within Regeneration and Local Services, and will work closely with the Heads of Service and Technical Staff to ensure the team are providing a quality back office support service
  • Challenging existing ways of working in order to develop lean systems with electronic data interchange, electronic filing and on-line input wherever possible.
  • Assist in the development of procedural guidance notes for all functions within the service. 
  • To work with a customer focussed team approach.
  • To participate in team meetings and ensure effective and efficient channels of communication are facilitated.
  • Assist in identification of risks within the service area.
  • Promote a positive culture with colleagues and contributing to providing continuous service improvement.
  • Work with the team to ensure invoices are paid in accordance with P2P procedures
  • Where required rotate duties with other members of staff in the section to ensure cover is provided at all times of absence
  • Work with other colleagues in Business Support to ensure peaks and troughs in other areas are supported
  • Ensure a professional approach to work is adopted at all times
  • Work with the other Administration Assistants to ensure a quality service is provided to front line services at all times.
  • Ensure relevant Risk Assessments are carried out as appropriate to the section area.
  • Ensure post handling is carried out efficiently and effectively over the appropriate sites
  • To work with other Support staff to assist in providing documents and reports to defend insurance claims
  • To work with other members of the team to ensure resources are efficiently and effectively used

The Person

  • NVQ Level 3 qualification or equivalent in a relevant subject
  • Proven experience in taking ownership and delivering results
  • Experience in promoting a positive culture whilst working within a team
  • Able to manage major change effectively
  • Experience working  independently with minimum supervision
  • Experience with ICT packages
  • Practical knowledge and understanding of local government administration processes.
  • An up to date knowledge of relevant legislation, policies and safe working practices
  • High level written and oral communication skills
  • A positive attitude committed to excellent customer service
  • Travel is an essential requirement of the post

The Benefits

  • Great public sector client
  • Easy location to travel to
  • Varied and interesting job role
  • Great resources
  • Great team culture
  • Any support required is provided

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