Job Specification

The Role

• Placing orders on our in-house system for materials required on our Building Projects
• Accountable to the Senior Support Services Officer in the service area allocated, and will work in co-operation with the other Administration Assistants in Business Support
• Work when required in conjunction with other Managers who along with the Business Support Manager form part of the Regeneration and Local Services Management Team
• Liaison with other Corporate Service functions will also be required in order to ensure “single” Council working is delivered
• Providing Administrative Support in a customer focussed Support Services team within Regeneration and Local Services, and will work closely with the Heads of Service and Technical Staff to ensure the team are providing a quality back office support service
• Challenging existing ways of working in order to develop lean systems with electronic data interchange, electronic filing and on-line input wherever possible.
• Assist in the development of procedural guidance notes for all functions within the service. 
• To work with a customer focussed team approach.
• To participate in team meetings and ensure effective and efficient channels of communication are facilitated.
• Assist in identification of risks within the service area.
• Promote a positive culture with colleagues and contributing to providing continuous service improvement.
• Work with the team to ensure invoices are paid in accordance with P2P procedures
• Where required rotate duties with other members of staff in the section to ensure cover is provided at all times of absence
• Work with other colleagues in Business Support to ensure peaks and troughs in other areas are supported
• Ensure a professional approach to work is adopted at all times
• Work with the other Administration Assistants to ensure a quality service is provided to front line services at all times.
• Ensure relevant Risk Assessments are carried out as appropriate to the section area.
• Ensure post handling is carried out efficiently and effectively over the appropriate sites
• To work with other Support staff to assist in providing documents and reports to defend insurance claims
• To work with other members of the team to ensure resources are efficiently and effectively used

The Person

• NVQ Level 3 qualification or equivalent in a relevant subject
• Proven experience in taking ownership and delivering results
• Experience in promoting a positive culture whilst working within a team
• Able to manage major change effectively
• Experience working  independently with minimum supervision
• Experience with ICT packages
• Practical knowledge and understanding of local government administration processes.
• An up to date knowledge of relevant legislation, policies and safe working practices
• High level written and oral communication skills
• A positive attitude committed to excellent customer service
• Travel is an essential requirement of the post

The Benefits

• Great public sector client
• Easy location to travel to
• Varied and interesting job role
• Great resources
• Great team culture
• Any support required is provided