Job Specification

The Role

• Contribute to the effective and efficient running of the service through a collaborative team approach, providing assistance to colleagues as appropriate
• Maintenance of corporate databases and systems.
• Deal with all general HR queries when received, taking responsibility for ensuring a suitable response is provided to more complex queries where further advice has been sought.
• Generate routine reports from core systems as required.
• Contribute to ongoing business initiatives in support of continuous improvement.
• Provide assistance to, and cover for, other areas of the Human Resources Directorate as required.
• Provision of advice and information to stakeholders on routine aspects of HR processes and procedures relating to recruitment under the guidance of more experienced members of the team.
• Assist the Administrator (Recruitment) with the preparation and administration of the full recruitment and selection cycle (job advertising; selection committees; referencing; employment contracts etc).
• Support the Administrator (Recruitment) with processing pre-employment checks (DBS; Research Passport; Honorary Contract; Medical Clearance etc).
• Responsibility for the administration of the application process for Guests and Visiting appointments.
• Creation of new staff records within SAP.
• Process all leaver notifications including retirements and resignations.
• Manage the probation process for all staff categories.
• Support the Administrator (People Solutions) with all contract/payroll changes including maintenance of employee SAP records as appropriate.

The Person

• Educated to GCSE level (in English and Maths) Grades A-C, or equivalent, or demonstrable experience in a similar role
• Ability to work both independently and flexibly as part of a multi-disciplinary team based on demands of the Service
• Demonstrable experience of working quickly and accurately to deadlines
• Good level of IT skills, particularly MS Office, and an awareness of social media channels
• Ability to prioritise own work efficiently in order to deal with conflicting priorities
• Excellent organisational, interpersonal and communication skills
• Experience of maintaining high levels of discretion, diplomacy and confidentiality
• Previous experience of working in a very busy customer orientated environment

The Benefits

• Very accessible via public transport
• Long term temporary role
• Opportunity to gain experience within HR
• Friendly working team