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Minute Taker

J10713

Co Durham

£9.94 Per Hour

07-10-2019

Temporary – Full Time

07-11-2019

Administrator

Public Sector

Company Description

We are proudly representing our public sector client based in Darlington for their search for a Minute Taker. They now have an immediate requirement to recruit for a temporary assignment to start as soon as possible until December 2019. 

Job Specification

The Role

  • Minute taking throughout meetings
  • Copy typing from notes, including completing standardised templates
  • To undertake a range of administrative tasks including managing your own emails, copying, scanning, faxing, archiving, post, answering the telephone and taking messages
  •  Provide telephone cover and assistance for other teams as required 
  • To provide basic facilities management – setting up rooms for meeting ensuring the required equipment and resources are available and assisting attendees
  • Undertake the co-ordination of public information and literature, ensuring stock levels are maintained and in date
  • To carry out routine invoicing, creating purchase orders (including orders for non-routine items), handling of petty cash and taking payments
  • To be the dedicated Printer champion for the department, ensuring that stock levels are maintained, reporting faults and ensuring maintenance of the printers
  • To provide a reception facility, acting as the first point of contact, dealing with enquiries, ensuring that they are dealt with effectively and efficiently including responding to direct queries
  • To be responsible for goods receipts, invoice coding, and dealing with associated queries
  • To monitor, authorise and audit financial processes and undertake relevant financial monitoring
  • To be responsible for inputting and updating records both manually and electronically on multiple systems, including extracting required information
  • Carry out audit and quality control of data input
  • To deal with enquiries by telephone and face to face and ensure that they are dealt with effectively and efficiently
  • Answering queries that require an understanding of the situation and an appropriate response
  • Dealing with enquiries outside of the office environment including promotions, events and court preparation

The Person

  • Experience of taking accurate notes in meetings
  • Understanding of computer systems and competency in Office Applications e.g. MS Word/Excel and office packages
  • Previous clerical experience and knowledge of clerical systems and procedures
  • Experience of dealing with enquiries from a range of people
  • Reception/telephone experience

The Benefits

  • Great public sector client
  • Easy location to travel to
  • Varied and interesting job role
  • Great resources
  • Great team culture
  • Any support required is provided

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