Job Specification

The Role

• Manage Departmental income and expenditure including purchase requisitions and payment, issuing of invoices for sums due, processing of journal transfers in conjunction with the appropriate departments. 
• Contribute to the induction, appraisal, training and development of less experienced colleagues, acting as coach and mentor as necessary.
• Develop administrative systems in order to meet specific local requirements, such as the management of Special Educational Needs (SEN) Top Up funding and Service Level Agreement arrangements.
• Maintain information systems such as filing, service, client or asset records, booking systems and reference materials in a manner that ensures accuracy, confidentiality, rapid access and ease of use.
• Assist with more complex support work to investigate, collate, record, manipulate, extract and distribute data in accordance with predetermined boundaries or as instructed.
• Respond to more complex or detailed enquiries both verbally and in writing.
• Receive goods and services and process invoices for payment, in accordance with financial procedures and regulations and complete financial reconciliations as appropriate.
• Assist in the monitoring of relevant budget headings, to ensure effective spend against established targets and compliance with financial regulations.
• Be responsible for the development and maintenance of a database to assist with the recording and monitoring of all grant funding for the directorate.
• Process accounts for payment, reconcile errors and omissions and liaise with suppliers as necessary.
• Ensure care and reconciliation of petty cash and other amounts of cash or cheques.
• Deal with external sources (clients, suppliers, public, other public bodies) resolving non-routine queries and problems.
• Maintain impress accounts and local accounts in accordance with Financial Regulations.
• Undertake any other duties and responsibilities consistent with the nature, level and grade of the post.

The Person

• A good general education demonstrating numeracy and literacy.
• NVQ Level 2 or equivalent in a business-related discipline.
• Considerable experience in a similar role covering a broad range of support tasks and procedures
• Experience in using office applications on a personal computer.
• Writes clearly, succinctly and correctly.
• Able to quickly and accurately manipulate numerical data using all arithmetic functions
• Ability to organise self and work without constant supervision.
• Skilled in using office applications on a personal computer.
• Able to apply technology in new work-related situations.
• Able to follow instructions and procedures without constant supervision.
• Ability to form appropriate relationships quickly.
• Works in a systematic and orderly manner.
• Knowledge of a broad range of work-related tasks and procedures together with the operation of associated tools and equipment.
• Usually works in a seated position.  Some standing, walking, stretching or lifting.
• Regular periods of concentrated mental attention with some pressure from deadlines, interruptions and conflicting demands
• Contact with the public may result in some emotional demands
• Minimal exposure to disagreeable, unpleasant or hazardous conditions
• A commitment to providing a quality administrative support service.
• Reliable and keeps good time.
• Demonstrates integrity and upholds values and principles.
• Promotes equal opportunities and diversity in all aspects of work.
• Appropriately follows instructions to achieve set objectives.
• Works collaboratively to achieve team spirit.
• Adapts to change by adopting a flexible and cooperative attitude.

The Benefits

• Great public sector client
• Easy location to travel to
• Varied and interesting job role
• Great resources
• Great team culture
• Any support required is provided