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Administrative Finance Assistant

J9955

Northumberland

£10.97 Per Hour

10-02-2020

Temporary – Full Time

10-03-2020

Finance Administrator

Public Sector

Company Description

We are proudly representing our public sector client based in Morpeth for their search for an Administrative Finance Assistant.They now have an immediate requirement to recruit for a temporary assignment to start as soon as possible until April 2020.

Job Specification

The Role

  • Manage Departmental income and expenditure including purchase requisitions and payment, issuing of invoices for sums due, processing of journal transfers in conjunction with the appropriate departments. 
  • Contribute to the induction, appraisal, training and development of less experienced colleagues, acting as coach and mentor as necessary.
  • Develop administrative systems in order to meet specific local requirements, such as the management of Special Educational Needs (SEN) Top Up funding and Service Level Agreement arrangements.
  • Maintain information systems such as filing, service, client or asset records, booking systems and reference materials in a manner that ensures accuracy, confidentiality, rapid access and ease of use.
  • Assist with more complex support work to investigate, collate, record, manipulate, extract and distribute data in accordance with predetermined boundaries or as instructed.
  • Respond to more complex or detailed enquiries both verbally and in writing.
  • Receive goods and services and process invoices for payment, in accordance with financial procedures and regulations and complete financial reconciliations as appropriate.
  • Assist in the monitoring of relevant budget headings, to ensure effective spend against established targets and compliance with financial regulations.
  • Be responsible for the development and maintenance of a database to assist with the recording and monitoring of all grant funding for the directorate.
  • Process accounts for payment, reconcile errors and omissions and liaise with suppliers as necessary.
  • Ensure care and reconciliation of petty cash and other amounts of cash or cheques.
  • Deal with external sources (clients, suppliers, public, other public bodies) resolving non-routine queries and problems.
  • Maintain impress accounts and local accounts in accordance with Financial Regulations.
  • Undertake any other duties and responsibilities consistent with the nature, level and grade of the post.

The Person

  • A good general education demonstrating numeracy and literacy.
  • NVQ Level 2 or equivalent in a business-related discipline.
  • Considerable experience in a similar role covering a broad range of support tasks and procedures
  • Experience in using office applications on a personal computer.
  • Writes clearly, succinctly and correctly.
  • Able to quickly and accurately manipulate numerical data using all arithmetic functions
  • Ability to organise self and work without constant supervision.
  • Skilled in using office applications on a personal computer.
  • Able to apply technology in new work-related situations.
  • Able to follow instructions and procedures without constant supervision.
  • Ability to form appropriate relationships quickly.
  • Works in a systematic and orderly manner.
  • Knowledge of a broad range of work-related tasks and procedures together with the operation of associated tools and equipment.
  • Usually works in a seated position.  Some standing, walking, stretching or lifting.
  • Regular periods of concentrated mental attention with some pressure from deadlines, interruptions and conflicting demands
  • Contact with the public may result in some emotional demands
  • Minimal exposure to disagreeable, unpleasant or hazardous conditions
  • A commitment to providing a quality administrative support service.
  • Reliable and keeps good time.
  • Demonstrates integrity and upholds values and principles.
  • Promotes equal opportunities and diversity in all aspects of work.
  • Appropriately follows instructions to achieve set objectives.
  • Works collaboratively to achieve team spirit.
  • Adapts to change by adopting a flexible and cooperative attitude.

The Benefits

  • Great public sector client
  • Easy location to travel to
  • Varied and interesting job role
  • Great resources
  • Great team culture
  • Any support required is provided

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