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Outbreak Control Support Administrator

J11465

Durham

£10.01 per hour

24-03-2021

Administrator

Public Sector

24-02-2021

Temporary – Full Time

Company Description

MTrec is proudly representing our public sector client in their search to appoint an Outbreak Control Support Administrator to start as soon as possible. This role is based on full time hours 37 hours per week. Due to Covid-19 this role is currently working from home so the candidate must have access to a computer. You must be able to commute to Durham city centre if necessary to attend offices.

 

Job Specification

The Role

  • Support the Outbreak Control Team and the Settings-Based Outbreak Control Teams to ensure that business needs are prioritised and managed effectively
  • Managing incoming communication (email, post, telephone calls) and highlighting/prioritising key points for follow up.
  • To create electronic documents, reports, letters etc from copy and dictation.
  • To produce and update spreadsheets and presentations using Microsoft packages including excel and PowerPoint.
  • Highlight issues of an urgent nature to relevant senior members of the team.
  • To make arrangements for meetings including the booking of venues, sending invitations, organising agendas and taking minutes.  Undertake progress/chasing tasks arising from meetings.
  • The preparation, production and presentation of documents and minutes from own notes and from a variety of sources of information.
  • To manage the electronic diary on behalf of the Outbreak Control Team and arrange appointments and meetings.
  • Set up and maintain electronic filing systems.
  • Organise travel, accommodation and hospitality requirements.
  • Effectively communicate with Elected Members, Senior Officers in the Authority and with representatives of other agencies and members of the public.
  • Undertake projects and administrative tasks as required, including the research and presentation of information.
  • Establishing and maintaining a daily bring forward system.
  • Process payment of invoices and tracking of financial transactions using Oracle.
  • Support Managers manage budgets.
  • Maintain stock checks and order stationery on behalf of the Team using Oracle. 

The Person

  • NVQ Level 3 in Business Admin /BTEC National in Public Admin Or equivalent in related subject
  • Provision of administrative support to a team.
  • Planning and organising meetings/events.
  • Researching Information and formatting and preparation of Reports.
  • Experience of processing invoices
  • Competent using Microsoft Packages including Teams, word, excel and PowerPoint.
  • Typing speed of 35 wpm.
  • Good organisational skills
  • Ability to work to tight deadlines.
  • Excellent communication skills/Inter-personal skills.
  • Ability to work methodically and accurately.
  • Diary Keeping.
  • Minute Taking.
  • Ability to set up new systems both manual and computerised.
  • Ability to use own initiative and work with the minimum of supervision.
  • Personal commitment and drive.
  • Flexibility.
  • Approachable.
  • Tact & Diplomacy.
  • Ability to work under pressure.
  • Discretion & Confidentiality.
  • Reliable. 

The Benefits 

  • Currently working from home
  • When working in office- easy access via public transport
  • Friendly working team
  • Opportunity to develop skills within public sector